Conference Coordinator


SG 020205

Salary - £21,000 + Bonus Location - London Permanent


Fancy working for a leading office space organisation in the heart of London.  They offer businesses and individuals a workspace solution. The company provide serviced offices, managed offices, co-working space, meeting rooms and virtual offices all to meet your indivdual requirements.



    • Esure the smooth running of the meeting room services
    • Take payment for meeting rooms prior to the event for fixed charges and after for any additional services used
    • Take client meeting room enquires
    • Teat all bookings with care to ensure that accurate information is gathered and recorded in line with the company’s policies and procedures.
    • Ensure that all meetings and events are planned and catered for on a timely basis to include room preparation, food and refreshments, audio visual and administration requirements
    • Respond quickly and efficiently to all clients, potential clients and stakeholders
    • Order food and beverages for clients’ meetings and events
    • Prepare, serve and clear refreshments for meetings and events
    • Prepare lunches and food for meetings and to present it to high standards for clients 
    • Be involved in local and national marketing campaigns to generate revenueiaise with centre staff to ensure adequate staffing to support the smooth running of meetings, conferences and events
    • Ensure high visual standards of the meeting and conference rooms
    • Ensure high standards of service for all meetings and conferences
    • Follow Meeting and Conference Room Policies and Procedures
    • Ensure the health and safety of all visitors to and users of the meeting and conference room facilities


    Business Development:

    • Aim to convert all meeting room enquiries and to maintain good relationships in order to maximise future business opportunities
    • Be proactive in identifying new opportunities to promote meeting room and conferencing services 
    • Support the General Manager/Meeting and Conference Manager in marketing projects for the promotion of the meeting and conference facilities
    • Promote and develop meeting room services to internal clients
    • Maximise service revenue through up-selling of variable services to all meeting room users
    • Liaise with and retain relationships with brokers, venue finding companies, online meeting room booking agents and local businesses

    • Carry out your work in an efficient and timely manner
    • Be considerate of the needs of the team and to work in a supportive manner
    • Foster effective relationships with other team members to ensure that client needs are met
    • Maintain the confidentiality of the clients, the Centre 
    • Maintain a professional relationship with all clients.
    • Ensure a tidy and orderly work area.
    • This list is not exhaustive: the Conference Co-ordinator is expected to be involved in all areas of meeting and conference room provision as a ‘hands on’ team player.

    • GCSE Grade C or above in English and Mathematics
    • No set Education required but the ability to liaise with internal and external stake holder is essential
    • Excellent written and verbal communication skills
    • Good working knowledge of MS Office

    • 25 days holiday 
    • bonus
    • Pension