Events & Travel Administrator

Ref:

SG 100901

sg@linklifeltd.co.uk

Salary - £32,000 Location - London Permanent

COMPANY OVERVIEW:

Based in Central London, The Company represent over 700 organisations and represent over 16 million workers world wide. They are one of several global unions who are allied with International organisations.

  • MAIN RESPONSIBILITIES:

    • Drafts circulars and correspondence; seeks approval and actions appropriately
    • Organises travel arrangements including flights, accommodation, transfers, health and visa requirements
    • Liaises with company affiliates, outside organisations and other agencies, and responds to enquiries and directs accordingly
    • Organises company meetings and events in partnership with identified internal sponsor; including sourcing, negotiating and recommending hotel, venue and event services, within agreed parameters; liaises with internal and external resources as appropriate
    • Coordinates participant attendance to company meetings and events including any travel and financial arrangements; liaises with company affiliates and outside organisations; responds to enquiries and directs accordingly
    • Prepares and updates meeting and campaign forecasts against budget; monitors spend; identifies variances and escalates in a timely manner
    • Continually updates and maintains accuracy of databases and other tools used to execute delivery
    • Run all meeting and campaign related reports; ensures accessibility in an appropriate and timely manner
    • Organises secretariat meetings using telephone/video conferencing equipment as necessary
    • Collates information and prepares documentation pertaining to meetings and campaigns; ensures accessibility in an appropriate and timely manner
    • Attends meetings to provide onsite support; take minutes to draft action points and reports as required
    • Supports the promotion of the company through the website and social media channels as determined and within agreed parameters
    • Contributes to the change agenda and implements agreed changes in line with the Global Admin Team strategy
  • SKILLS & EXPERIENCE:

    • Experience of booking travel related services
    • Experience of meetings organisation
    • High quality administrative skills
    • The ability to excercise a high level of discretion, judgement and initiative
    • Proven ability to communicate effectivley
    • Some travel will be required
  • QUALIFICATIONS:

    • Education is not so important but someone who is articulate, polished and "street smart" coupled with common sense
  • BENEFITS:

    • 22 days holiday rising to 25
    • Pension
    • Healthcare after qualifying period
    • Flexible working hours 
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