Office Manager


SG 260201

Salary - £30,000 pro rata Location - Oxford Contract


We are currently working with a world leading pharmaceutical company who are based in Oxford. They require an experienced Office Manager to complete a maternity cover for 10 months, this is an immediate start for the right person.


    Travel and accommodation
    - Responsible for arranging and managing travel and accommodation requests for staff and guests in line with the Company travel and expense policy
    - Production of itineraries and clear communication of all arrangements made and any other arrangements essential to the business trip

    Facilities management
    - Responsible for ensuring the office and kitchen is kept clean throughout the day including coffee machines, dishwashers, washing up as necessary, restocking kitchen supplies and emptying the waste and recycling facilities.
    - Managing the post and deliveries
    - Responsible for management of landlords, building maintenance managers and security alarm companies and ensuring all building and office policies and procedures are followed
    - Plan, manage and maintain essential office services such as cleaners, confidential waste disposal and recycling and catering
    - Organising and managing office moves/reorganisations as necessary
    - Set up and manage a process for communication and resolution of facilities related enquiries/issues

    - Meet and greet all colleagues & visitors in a professional, friendly manner
    - Responsible for ensuring a system is in place so that all incoming calls during office hours are answered, screened and directed accordingly 
    - Management of website enquiries in line with Company policies and procedures

    Meetings and events
    - Manage the Outlook meeting room booking system including setting up, tidying meeting rooms and catering for meetings
    - Plan and manage arrangements of companywide events
    - Manage Office inductions for new starters and ensuring processes and procedures and information provided is up to date and relevant
    - Manage teleconference, skype for business services including staff training

    Procurement management
    - Manage office stationery, equipment and supplies, ensuring most competitive prices are obtained 
    - Monitoring and managing the office budget
    - Manage staff requests for publications (papers, books etc)
    - Ensuring the purchase cycle procedure is followed for all office expenditure
    - Raising of purchase orders, matching of invoices to delivery notes and credit card statements
    - Management of company mobile phones 
    - Management of the company credit card for Office and adhoc staff purchases

    Health and safety
    - Engage all staff in H&S to ensure they are always vigilant to personnel risks
    - Maintain level of Fire Warden and First Aider cover
    - Act as a fire warden
    - Ensure the Work Equipment Inventory is maintained and ensure all equipment is inspected and maintained as required

    - Management of office telephone system including set up of new users
    - Management of IT asset database log


    • Health and Safety knowledge and experience
    • Previous Offfice Manager experience is essential
    • Good settling up/ following company procedures

    • Office Manager experience



    • 25 days holiday
    • Child care vouchers
    • Holiday insurance